Archive for March, 2012

Fundraising Meeting Minutes 3/6/12

In Attendance:  Cyndi D, Diana U, Shannon V, Shirley M, Jill B, Tara S, Debby C

OLD OR ONGOING BUSINESS:
A. 31 Party: Approx $350 was made for the shelter and $225 in products. Diana ordered some stuff that will be used in the 2 Wheels 4 Paws raffle
B. Scentsy Party: HELP will be getting $750 from this event (btw, delivery will be 3/7 at the shelter)
C. Bob Evans HELP day: We made $200 from the meals and got $234 in the donation jar, this is the best restaurant fundraiser so far. And we are allowed to do it once a month and are able to choose the day 🙂

NEW BUSINESS:
Volunteers needed:
If you can help out with any of this, please let Cyndi know at cyndi@helphumane.org 816.318.4357

  • Adoption events outside of the shelter
    PetSmart Adoption events (Every Saturday 12p-3p)
    Major advertised PetSmart adoption events (5/4-6, 9/14-16, 11/2-4)
  • Front desk help
    to show visitors around the shelter, answer phone, greet visitors, 5-8p Tu-Fr (Training provided)
  • TNR weekend help needed 3/8-10
    We have several locations that we need to be working at and need some man/woman power, training provided, please let cyndi@helphumane.org know if you can help
  • Med shift
    We only have bare minimum people filling the med shifts so when someone needs off or is ill, its very difficult on someone else, so we are looking for someone not afraid to medicate animals and could cover shifts in mornings and/or evenings

3/13 & 15 “Go Green” parties
Melaleuca Products party – the 13th will be at Miranda’s home and the 15th at 7pm at the shelter. Let Miranda know miranda@helphumane.org if you would like to attend her home party, she lives in Shawnee, Ks. 20% of the sales will go to HELP. These are environmentally safe products for health and home.

April adoption promotion – “Take a Chance”
Diana and Shannon have been brainstorming on an adoption promo because our adoptions are at an all time low. They have come up with “Take a Chance” running approximately one week in April. Each day would have a different theme, “Take a Chance on a Senior”, “Take a Chance on a Bonded Pair”. Whatever animals fall into the promo for the day will have a reduced adoption fee. On the Saturday when the promo ends, we will have a “wheel” adopters will spin to find otu what their adoption fee will be. Approximate day of starting the promo would be 4/23. We are hoping to be in need of extra volunteers that week. More info to come. Let Shannon@helphumane.org or Diana@helphumane.org know if you would be interested in helping out or if you have any other clever ideas on promoting this. We are also looking for help with publicity for this event. Finding free places online to post and doing press releases.

4/21 “Picassos for Pets” at Gregory’s Event space in Raymore
5p-8p At this point, Miranda is in need of artwork and sponsors. She has letters requesting a donation of artwork and sponsors if you would like to help out with those needs. Also have flyers advertising the event if you would like to have that, just email cyndi@helphumane.org or miranda@helphumane.org We will be providing the desserts for the event, so we are looking for people to donate a dessert. Volunteers needed on that day for setup, we will be allowed in the building at noon (if no other event gets scheduled between now and then) or 3pm (if no other event gets scheduled). Let us know if you are able to help out in any capacity with this event. We are also looking for help with publicity for this event. Finding free places online to post and doing press releases.

5/5 “Cinco De Meow” adoption event at the shelter
This will be another special adoption event where all adoption fees will be reduced to $55 (5/5) for the day. We will be looking for additional volunteers that day. Also would like to share goodies with visitors, obviously a Mexican theme would be good, but not a must. Let cyndi@helphumane.org know if you could help out that day with volunteering or bringing goodies. We are also looking for help with publicity for this event. Finding free places online to post and doing press releases.

May “Open House and Baby Kitten Shower” at the shelter
We began this discussion trying to set a date for this. Last year it was a bit later in the year because we were waiting for Red Day to be through. With several weekends during that month full with registration for the Bike Ride, we decided we needed to move it to June. Date of 6/16 was set. We will again be doing tours of the shelter and having a baby kitten shower. Will need lots of help that day if you are able. cyndi@helphumane.org if you can help. We are also looking for help with publicity for this event. Finding free places online to post and doing press releases.

6/2 “2 Wheels 4 Paws” Charity Motorcycle Ride
We already have Rawhide Harley and Belton Animal Clinic and Exotic Care Center as sponsors for the event!! We do have a sponsorship presentation package available if anyone would like a copy, email cyndi@helphumane.org. No one made any progress with getting Johnny Dare as the MC back at the shelter, so we discussed who else we might try and get. Diana said Karli Ritter from Channel 4. Cyndi was going to request her to do it through their website. More later. Tara was going to work on some liability releases and registration forms. We are going to need to have volunteers at Rawhide Harley on 5/19-20 and 5/26-27 to get bikers signed up. We know this is going to be trying but if we really want to do this thing right, we are really going to need help with the sign ups for the 2 weekends prior. Sponsor deadline on this is 4/1, so if you have anyone that might consider this, please let cyndi@helphumane.org know and she can get you a sponsorship pkg. Diana mailed out several and will be following up soon. We are also looking for donations for the raffle when the riders are back at the shelter. Lots of work to do on this and could really use some help both before and during the event. Let Cyndi@helphumane.org or Diana@helphumane.org know if you can help out in any way. We have a goal of raising $5000 from this event, its gonna take some work to get us there though. We are also looking for help with publicity for this event. Finding free places online to post and doing press releases.

9/8 5th Annual “A Black Tail Affair” at Ritz Charles
Tanna Guthrie is booked again and contract signed, same terms as last year, she was very excited that Bryan Busby had also been confirmed again. A theme has been chosen “A Evening in Egypt” which should be alot of fun since cats used to be worshipped there as Gods! Now that the theme has been chosen, the sponsorship package will be finalized and ready for sponsor chasing this coming week. Need sponsors and auction donations. Let cyndi@helphumane.org know if you can help out in anyway, we are needing help with all aspects. We are also looking for help with publicity for this event. Finding free places online to post and doing press releases.

Mystery Theatre-
Cyndi put this in the agenda again because she really thinks this is a cool idea and wants someone to run with it 🙂 Jill said that her nephews band was looking for ways to fundraise and she suggested that maybe we could colaborate with the school on this project. She has volunteered to check with the school to see if there is any interest and if so, set up a meeting for HELP people and the school 🙂

Meeting adjourned at 8:30pm

Reminders

NEW – Adoptashelter.com
Shop online through this website and we receive a portion of the sale when you choose HELP Humane as the shelter you are shopping for. It’s very easy money for HELP

Best Choice labels and Paw Points
There are drop boxes for Paw Points and Best Choice food labels in the front room of the shelter. These can be redeemed for animal related items. Paw Points come with Fresh Step litter (Scoop Away isn’t included anymore). The Best Choice brand is available at many local groceries.

Recycling to earn the shelter money
HELP accepts aluminum cans, paper (we now have a paper recycling bin located on the side parking lot of the shelter. We will need lots of paper to make this a good fundraiser, so please, bring your newspapers, catalogs, and junk mail and school papers by and drop them in our bin. Also, you can bring your shredded papers, but leave them in a trash bag with holes punched in it, (but please, no phone books) old cell phones, ink and toner cartridges. This doesn’t get us tons of revenue but its no work, please pass the word and along with that, we are doing our part in helping keep this stuff out of landfills. We also accept cell phones, inkjet and laser cartridges for recycling. You can help from filling the landfills in our country and the animals all at one time. Please contact Shirley at swmaples1@att.net with questions about the cell phone and empty cartridges.

Igive.com –
I know you see this month after month. I ordered printer cartridges from a firm supporting igive and made close to $7 for HELP on a single order. There are many online merchants that will donate money to HELP through purchases made online. The purchase price will be the same as if you shopped directly at that site, so this is simply a big bonus for HELP! Simply go to http://www.iGive.com/HELPHumaneSociety and sign yourself up. HELP will receive an added $5 donation the first time you use the program.

Goodsearch.com or iSearchiGive –
Anytime you need to do a search online, please use these search engines and designate your money to go to HELP Humane Society. Doesn’t cost you a thing and gets us much needed funds.

Shelter Buddies –
We are well below our goal of 2000 Shelter Buddies; please consider talking to your friends about it. Gayle has designed a stunning brochure about it. I am sure she would be happy to email it to anyone that would like to keep copies on their desks or ask friends to sign up. Gayle’s email addy is grhilligoss@embarqmail.com if you would like to receive an electronic copy to distribute.

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